TREASURER AND FINANCIAL SECRETARY RESOURCES
This page is dedicated to providing forms, information, and resources to unit and council PTA treasurers and financial secretaries.
Still have questions? Treasurers and financial secretaries, contact the First District PTA via email at Treasurer@PTA1.org
FIRST DISTRICT PTA RESOURCES
Click the links below to access helpful resources.
First District PTA Remittance Form (generic with calculations)
First District PTA Remittance Form (generic PDF print-only version)
CALIFORNIA STATE PTA
The financial health of your PTA is crucial to the success of speaking up for all children and families. California State PTA provides guidance, support and training in board fiduciary duties and governance to support the work of your PTA.
California State PTA has launched their Leaders Website with resources for local PTA leaders. All you’ll need to access these resources is your PTA digital or paper membership card, which tells you what PTA district you’re in and should include a CA Unit Identification number. The unit number is also in your bylaws. Once you get to the site, you’ll find guidance for every aspect of running a successful PTA.
TAX PREPARATION INFORMATION
IMPORTANT REMINDER: Every PTA Unit and Council must file Federal and State tax reports every year. California State PTA offers tax filing guidance and resources on its website.
- It is very important that every unit and council file taxes each year, even if you made very little income.
- Non-profits will automatically lose their tax-exempt status if they have not filed for the past three years.
- Tax returns are due 4 ½ months after the close of your fiscal year.
- If your organization’s Fiscal Year ends May 31 = Tax reports are due by October 15
- If your organization’s Fiscal Year ends June 30 = Tax reports due by November 15
CLICK HERE to visit the California State PTA Tax Filing Support Center online.
Note: This link will redirect you to the California State PTA Leaders website. Be prepared to create a username and password to access the site.
CONFLICT OF INTEREST / WHISTLEBLOWER POLICY
As board members of a nonprofit organization, we have a fiduciary duty to conduct business in a manner that is transparent and appropriate and in line with state and federal law governing nonprofits.
In addition, each year, every board member needs to complete the Conflict of Interest / Whistleblower Form.
Please make sure each council board member and unit board member is provided with a copy of the Conflict of Interest Policy and completes and signs the Conflict of Interest and Whistleblower Form.
The completed and signed forms should be retained by the unit or council treasurer as part of the organization’s corporate records, along with the tax filings.