TREASURER AND FINANCIAL SECRETARY RESOURCES
This page is dedicated to providing forms, information, and resources to unit and council PTA treasurers and financial secretaries.
Still have questions? Treasurers and financial secretaries, contact the First District PTA Treasurer Amy Kamm via email at Treasurer@PTA1.org
California State PTA 2022 2023 Leader Welcome Packet Summer Mailing
Note: The Leader Welcome Packet links will redirect to leaders.capta.org where you will be required to create a login and password.
First District PTA Resources
Click the links below to access helpful resources.
2022 – 2023 First District PTA Information for Council Finance Teams (August 2022)
2022 – 2023 First District PTA Information for Out-of-Council Treasurers (August 2022)
2022 – 2023 First District PTA Financial Calendar
2022 – 2023 First District PTA Master Calendar (UPDATED FEBRUARY 2023)
First District PTA Remittance Form (generic with calculations)
First District PTA Remittance Form (generic PDF print-only version)
First District PTA Financial Data Transmittal Form (generic fillable)
First District PTA Financial Data Transmittal Form (PDF print-only version)
Treasurer & Auditor Handouts – First District PTA Leadership Conference
Financial Motions & Minutes for Meetings
Accounting Guidelines for Noncash Contributions
Signing Contracts…WHO, WHAT, WHY, WHERE, AND WHEN
FAQ page for Units Delinquent with Attorney General of the State of CA
New Workers’ Comp Annual Payroll Report Process
The Workers’ Compensation Annual Payroll Report is a document that every PTA in the state is required to submit for insurance purposes by January 31, 2023. It is used to indicate if you paid anyone (including employees and independent contractors) for services, and the amounts you paid, if any. This report is required annually, even if you did not pay anyone.
Send reports directly to AIM, not your council or district PTA. The Workers’ Compensation Report, and any surcharge that might be due, should be sent directly to AIM. Reports should NOT be sent through channels.
Links to forms, instructions, and other resources
- Online report form
- Paper report form (English)
- Paper report form (Spanish)
- Instructions for filling out the online report form
- Instructions for filling out the paper report form
- Instructions for filling out the payee section of the online report form
- Click here for a short video that provides an overview of the process
If you have any questions about the Workers’ Compensation Annual Payroll Report process, the report forms, or Workers’ Compensation coverage in general, please contact AIM. AIM has a rich and deep understanding of PTA and has partnered with 47 state PTAs for more than 30 years. AIM has an experienced team that is available to support your local PTA 24/7 including weekends. AIM can also answer questions and provide information in Spanish if needed.
- (800) 876-4044 or (214) 360-0801
Tax Preparation Information
“PTA TAXES: What Do We Need to File?” Handout
IMPORTANT REMINDER: Every PTA Unit and Council must file Federal and State tax reports every year. California State PTA offers tax filing guidance and resources on its website.
- It is very important that every unit and council file taxes each year, even if you made very little income.
- Non-profits will automatically lose their tax-exempt status if they have not filed for the past three years.
- Tax returns are due 4 ½ months after the close of your fiscal year.
- If your organization’s Fiscal Year ends May 31 = Tax reports are due by October 15
- If your organization’s Fiscal Year ends June 30 = Tax reports due by November 15
CLICK HERE to visit the California State PTA Tax Filing Support Center online
Conflict of Interest / Whistleblower Policy
As board members of a nonprofit organization, we have a fiduciary duty to conduct business in a manner that is transparent and appropriate and in line with state and federal law governing nonprofits.
Every board member is responsible for knowing and understanding the parameters of the PTA Conflict of Interest and Whistleblower Policies.
In addition, each year, every board member needs to complete the Conflict of Interest / Whistleblower Form.
Please make sure each council board member and unit board member is provided with a copy of the Conflict of Interest Policy and completes and signs the Conflict of Interest and Whistleblower Form.
The completed and signed forms should be retained by the unit or council treasurer as part of the organization’s corporate records, along with the tax filings.
California State PTA
CLICK HERE to access the Finance section of the California State PTA Leaders website