REFLECTIONS ART PROGRAM 2016-2017
Recognize student artwork through the PTA Reflections Art Program. In this section, you’ll find the tools and resources you need to organize a Reflections Art Program at your school.
Reflections Theme-2016-17: “What is Your Story?”
CLICK ON 2016-2017 PROGRAM INFORMATION AND FORMS BELOW……
Use the California State PTA Reflections Toolkit to guide your PTA/PTSA and make your Reflections program a success http://capta.org/pta-leaders/programs/reflections/
Step 1: Start the Arts
Walk through a step-by-step process for engaging students, parents and educators in Reflections while learning about resources and tools provided by your State PTA and National PTA.
- Register for an informational webinar at 8PM ET on August 5.
- Take the Reflections e-learning course. Coming Soon!
- Contact your state PTA for a Local Leader’s Guide, state-specific dates, forms and additional information.
- Consider the National Standards for Family-School Partnerships to ensure your Reflections program meets its intended potential.
Step 2: Organize and Plan Your Program
Recruit a committee/team of volunteers to assist with program tasks. Also recruit community arts professionals to review artwork and determine awards.
- Customize your check list to organize tasks and schedule deadlines.
- Consider these Volunteer Job Descriptions to help recruit volunteers with specific skills/interests.
Step 3: Promoting Reflections
Share announcements widely using PTA, school and community communication channels. Be sure to include a deadline and drop off location as well as submission instructions.
- Consider these Tips for Promoting Reflections
- Distribute posters/flyers or create your own using the Reflections Visual Standards and logo.
- Posters and Flyers:
- Distribute the 2015 Student Entry Form & Rules provided by your State PTA.
- Reference the summary of rules (En Espanol) and full set of rules for national qualification:
Step 4: Organize Artwork for Judging
First, check-in entries and review artwork for qualification. Organize entries by division and category and assign them to a judge.
- Share this Information for Judges along with a copy of program rules.
- Instruct judges to complete their rankings on the Judging Scorecard. Conduct blind-judging and provide judges with the entry’s artwork title and artist statement.
- Assign awards to all qualifying entries. Award levels may include: Award of Excellence, Award of Merit, Honorable Mention and Participant.
Step 5: Celebrate and Recognize Your Participants
- Start with the Reflections celebration guide to help plan your event.
- Share the media advisory and press release with local media.
- Present the Certificate of Participation and other awards available at the PTA Store. Coming Soon!
- Learn about state and National Awards and Recognition opportunities.
Step 6: Wrap Up
- Be sure to thank school staff, community partners, PTA members and judges. Consider this template Thank-you Letter for Volunteers.
- Organize information to share with PTA and school leaders. Consider this Sample Program Evaluation to archive notes for next year.
Reflections Program Updates
- Literature Rules
Fiction or Nonfiction: Prose, poetry, drama (screen play and play script), reflective essay, narrative, or short story.
- Visual Arts Rules
* 2D artwork no longer has a thickness requirement of 3/8”
* 3D artwork no longer specifies the size requirements of 12x12x12 inches. Artwork must be able to move for display purposes and include 3 photos of the entry for judging, ID and exhibition purposes (entries that require assembling/repairing from transporting will be disqualified). State PTAs may choose to enforce their own size dimension requirement.
Submitting & Judging 3D works of art
First of all, 3D entries will not be sent to California State PTA. Instead, three photographs of the 3D piece will be required. The piece itself will need to be kept by the artist in case it is needed for display either at California State PTA or National PTA, but the artist will be responsible for sending it in for that purpose.
Local units may opt to accept the photo method for judging, but may be more comfortable with having the actual artwork. If you do not have space at school to devote to storing the 3D work prior to and after judging, you could specify a particular day that the artwork must be brought in then picked up and have your judge(s) available during that time. The student would still have to submit a student entry form and the three photos by your due date. Their actual art would not come in until you were ready to judge. You would have the judge(s) come in, then have the students retrieve their art. If they place locally such that they would go to the next level (council and/or district), the pictures would serve as the entry until the art is otherwise needed. Remember, California State PTA and National PTA will only be accepting the pictures for judging, so the pictures will have to represent the 3D works of art.
2015-16 Visual Arts Category Update 2D & 3D along with Photographic Collage & Photomontage PowerPoint
- Label back of entry and/or including 3D electronic photo of entry
- Local Unit Participation Form
Complete the paper Participation Form – keep a copy and forward a copy with advancing entries to the next level, council or district
- Council Participation Form
Complete the paper Participation Form – keep a copy and forward a copy with advancing entries to your district